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The Five-Layer Rent Collection System: One Unit Is a Payment, Twenty Is a System — the Ontario Build in 19 Checks
Rent collection at portfolio scale is five layers that reinforce each other or fail together — and in Ontario, each layer has an RTA rule in its foundation. This free checklist builds the system: the PAD-first rails under s.108's offer-never-require rule, the receipts duty turned zero-touch, the ledger that serves as the L1's exhibit and the CRA's answer, the day-by-day arrears machine from reminder to the underused L9, and the reporting layer that makes same-month owner draws your pitch. Two printable pages to run against your portfolio this month.
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What's Inside
All 5 steps
- Offer PAD to every tenant at signing and renewal — and never require it: s.108 makes the demanding clause void
- Auto-issue a compliant receipt on every payment — free, every method, former tenants for 12 months
- Verify the exact arrears figure before any N4 — a notice built on a wrong ledger is void
- Choose L1 vs L9 deliberately — collecting and evicting are different goals
- Run the month-end stopwatch: the minutes your reconciliation takes is the bill your current system charges
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