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The Tenant Data Protection Checklist: Only What the Purpose Needs
A 19-point checklist for Canadian landlords and property managers covering the whole data lifecycle — what to collect at screening (and what never to ask for), how to secure files and cameras, when sharing needs consent, the 30-day access right, retention with end dates, and the breach plan to write before the bad day. Custody you can prove — for information, not just money.
PDF5 itemsFor property managers
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What's Inside
All 5 steps
- Stage the collection: a viewing needs a name and contact — not bank statements
- Express written consent on the form before any credit check; never demand a SIN
- Cameras announced with signs and a policy before installation — never capturing inside units
- Access requests answered within 30 calendar days, from one findable file per tenancy
- A one-page breach plan: contain, assess, notify, and record every breach for two years
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